Privacy Policy

 
REAch2 Academy Trust collects a range of information about you. This includes:

• your name, address and contact details, including email address and telephone number;
• details of your qualifications, skills, experience and employment history;
• information about your current level of remuneration, including benefit entitlements;
• whether or not you have a disability for which we may need to make reasonable adjustments during the recruitment process;
• information about your entitlement to work in the UK;
• in some of our locations, CCTV images, in order to monitor the security and safety of our premises for our employees and visitors

 
REAch2 Academy Trust may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment, including tests.

REAch2 Academy Trust may also collect personal data about you from third parties, such as references supplied by former employers, information from other referee providers. We will seek information from third parties only once a job offer to you has been made and accepted. We will inform you that we are requesting this information.

Data will be stored in a range of different places, including on your HR file, in our HR management systems and on other IT systems (including email).

 
We need to process this data to take steps at your request prior to entering into a contract with you (for example, organising a recruitment process). It may also need to process your data to enter into a contract with you (for example, entering into an employment contract).

In some cases, we need to process data to ensure that it is complying with our legal obligations. For example, when we are required to check a successful applicant's eligibility to work in the UK before employment starts.

REAch2 Academy Trust has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. We may also need to process data from job applicants to respond to and defend against legal claims.

REAch2 Academy Trust may need to process special categories of data, such as information about ethnic origin, sexual orientation or religion or belief, to monitor recruitment and diversity statistics. It may also collect information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. We process such information to carry out our obligations and exercise specific rights in relation to
employment.

For some roles, we are obliged to seek information about credit checks in terms of employment of third party contractors. Where we seek this information, we do so because it is necessary for it to carry out our obligations and exercise specific rights in relation to employment.

We will not use your data for any purpose other than the recruitment exercise for which you have applied.

If your application is unsuccessful, we may keep your personal data on file in case there are future employment opportunities for which you may be suited. We will ask for your clear consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.

 
Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.

REAch2 Academy Trust will not share your data with third parties, unless your application for employment is successful and you are made an offer of employment. We will then share your data with former employers to obtain references for you, employment background check providers, to obtain necessary background checks, and credit checks if relevant to the role you have been offered.

REAch2 Academy Trust will not transfer your recruitment data outside the European Economic Area.

 
We take the security of your data seriously. REAch2 Academy Trust has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

 
If your application for employment is unsuccessful, we will hold your data on file for a period of 6 months after the end of the relevant recruitment process. If you agree with clear consent to allow us to keep your personal data on file, we will hold your data on file for a further 6 months for consideration for future employment opportunities. At the end of that period or once you withdraw your consent, your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held is contained within our Retention of Data policy.

 
As a data subject, you have a number of rights. You can:

• Access and obtain a copy of your data on request;
• require REAch2 Academy Trust to change incorrect or incomplete data
• require REAch2 Academy Trust to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
• object to the processing of your data where REAch2 Academy Trust is relying on its legitimate interests as the legal ground for processing.

If you would like to exercise any of these rights, please contact us via our Contact Us page or by post to REAch2 Academy Trust, Henhurst Ridge Primary Academy, Henhurst Ridge, Branston, Burton-Upon-Trent, DE13 9TQ.

If you believe that REAch2 Academy Trust has not complied with your data protection rights, you can complain to the Information Commissioner, the UK supervisory authority for data protection issues.

 
You are under no statutory or contractual obligation to provide data to REAch2 Academy Trust during the recruitment process. However, if you do not provide the information, REAch2 Academy Trust may not be able to process your application properly or at all.